This role is responsible for managing day-to-day office administration and facilities operations, ensuring a clean, organized, and fully functional workplace. It oversees office setup, inventory, mail handling, vendor coordination, and conference room readiness, while supporting technology needs, IT coordination, and onboarding/offboarding logistics. The position serves as a central point of contact for office-related needs, maintains compliance with document and facilities standards, and supports special projects and events, requiring strong organization, vendor management, and problem-solving skills in an on-site office environment.
Office Administration & Facility Management
- Oversee physical office space organization, including document digitization and office setup for new occupants.
- Conduct regular office and facilities walk-throughs to ensure cleanliness, orderliness, and compliance with maintenance standards.
- Supervise conference room readiness daily - ensuring equipment is functional, rooms are clean, and supplies are stored.
- Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies (e.g., lighting, batteries).
- Support with trial box logistics, document storage compliance, and archive management in coordination with relevant teams.
- Supervise kitchen cleanliness, including weekly refrigerator clean-outs and inventory checks.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.